1. Is the LVMB available for all rental types? 

Yes. Corporate Meetings, Clubs, Birthdays, Anniversaries, Celebration of Lives, Wedding Receptions, Mitzvahs, Crab Feeds and Fundraisers. 

2. How many can the building host? 

The maximum with chairs is approx. 350 in the Combined Hall with Auditorium style seating. With round tables approx. 256 guests. 

NOTE: Adding a space for dancing reduces the available seating space. 

3. Is there more than one room? 

Yes. When the sound reducing room divider is in place, the Freedom Room (West) , seats 128 Guests at round tables. The Independence room (East) seats 112 with round tables. More room for Guests is available in both these rooms if the number of tables and chairs is reduced. 

4. Do you provide Tables and Chairs? 

Yes. We have 32-Five Foot Round Diameter Tables that normally seat 8 Guests but can seat nine. We also have 36 Six Foot Rectangular Tables. All rectangular tables are 30 inches wide and 6 Ft Long. We also provide up to 350 chairs depending on Guest count. Some Renters choose to rent Tables and Chairs from rental companies. 

5. Do you have a Kitchen? 

Yes. A full Commercial Professional Kitchen with three regular ovens, a grill top, two convention ovens, several sinks and countertops, dish sanitizer, double refrigerator, freezer, microwave oven, 400 Lb. Ice machine and a Commercial Bunn Dual Coffee Maker. No Volunteers shall use Kitchen in ordinance with County Health restrictions. All events must hire professional Caterer. 

NOTE: Caterer is fully responsible for the cleaning and sanitation of the kitchen and must be checked out by Building Director before leaving premises. Failure to do so will be subject to Security Deposit deductions. 

6. Do you provide a List of Approved Caterers? 

Yes. We do provide a List of Approved Caterers. We have their Health and Safety Certificates on file. Should you choose to use a Caterer that is not on our list, then that Caterer must provide the following: Current/Valid County Health Certificate, Valid Business License, Valid General Liability Insurance Policy naming the County of Contra Costa and Lafayette War Veterans Inc as additional insured, and a Valid Workman’s Comp Policy. Copies of these are mandatory and must be submitted to Building Director at least (30) Thirty days prior to event date. 

Note: All Outside Caterers must be first approved by the Building Director and will not be unreasonably held. Caterers not providing these requirements will not be allowed. 

NO EXCEPTIONS 

7. Do you provide plates, silverware, stemware, linens, condiments containers, pitchers, carafes etc.? 

No. These items are the responsibility of the Renter/Caterer. 

8. Do we have to set up Tables/Chairs /Floor plan? 

No. Our Staff will setup and teardown Building tables and chairs. If tables and chairs are rented through a rental company, this is the responsibility of the rental company to set up according to Floor plan and tear down at end of event. The Renter/ Caterer are responsible for the cleaning off the tables tops of all horizontal surfaces such as decorations, dishes, garbage through entire event and at end of event. Renter/ Caterer must also break down all cardboard boxes and dispose them into the recycle bin. 

9. Do you have Sound System? 

Yes. with a total of 8 over head speakers, 8 wall jacks -an adapter cable can be available to plug in devices, such as cell phones or projectors. The sound system volume is controlled by system in office and operated by Building Staff. Two podiums with microphones, two wireless microphones and two Lapel microphones are available. 

NOTE: Sound system is not capable of providing loud music usually for speaking engagements only. Renters usually provide a DJ service providing their system for music and dancing. 

10.Do you have screens for projection? 

Yes. There are screens in both the Freedom (West) and Independence (East) rooms. 10 ft wide by 10 ft long. They are lowered and raised electronically by Building Staff. 

11.Do you have projectors? 

Yes. We do provide A/V carts along with a power strip and extension cords. Renters will need to provide their laptops or other devices to project various presentations. 

Note: Projectors are provided for a rental fee. 

12.Do you have easels? 

Yes. There are 2 on premise currently. 

13.Is there Internet access, phone lines for Credit Card Machine Hookups? 

Yes. There is Internet access both plug in and wireless and a separate phone line is available. 

14.Can we bring in our own Beverages? 

Yes. See Building Director for details relating to Alcohol Policies and Permit requirements. The LVMB is required by ABC License to provide Bartending services at the Renters expense. For all Non- Alcohol beverages, Renter/ Caterer is responsible for providing, stemware, dispensers, service, etc. NO KEGS ALLOWED 

Note: The Bar service will shut down 1 hour prior to the end of the event contracted time. No alcohol is permitted outside of Building except for the rear patio. 

15. What about Smoking? 

Per California State Law there is no smoking (including electronic smoking devices) in Building. State law requires all smokers stay ay last 20 feet away from any entrance. Smoking is allowed in rear patio or in front of Building. A receptacle is placed in both locations for Guests convenience. 

16. Do we need Event Insurance Coverage? 

Yes. General Liability Insurance is required by all Renters. Both the Lafayette War Veterans Inc and the County of Contra Costa are required to be named as “Additional Insured” for 1 million. This is a County owned Building. Renters are required to pay for this cost as well as Security (if needed). Ask Building Director for details. 

17. Is there a City/County curfew? 

Yes. Mondays thru Thursdays 10pm, Fridays and Saturdays 11pm. 

18. Is there a sound ordinance? 

Yes. City of Lafayette does carry a noise level ordinance Since there are residents living around the building the sound will be determined at the time of the event. 

Note: If Building Director detects sound is too loud, it will be asked to turn to lower volume. 

19. Are we allowed to bring in our own food or have potlucks? 

NO. Due to the Pandemic of 2020, the CDC and County Health Dept strictly Prohibits this. All events must contract a licensed professional Caterer with staffing. No Volunteers will be allowed use of the Kitchen.