RENTAL INFO

Delicious Catering

See our extensive list of vetted caterers. Sure to please your guests!

Unforgettable Music

Set the mood with your music of choice. Whether you want a live band or DJ, we have a fabulous list for you.

Memorable Moments

Remember your event for the rest of your life with photos and videos that capture every special moment.

Perfect Decorations

Describe your dream event and our preferred vendors will pull out all the stops to make it special.

Theme Planning

Our preferred vendors will help you choose just the right theme for your event - formal, relaxed, nostalgic or modern. The sky's the limit.

PREFERRED VENDOR LIST 10-2023

Floral Designs

Decorate with flowers that you’ll always remember, including classic bouquets and trendy floral walls. Our vendor list will help you decide.

Rental Rates 2025

Complete Renter's Packet 2025 Rates

Lists of Approved Caterers Included in Packet. Outside caterers must be approved by Building Director. CATERER MUST BE LICENSED, INSURED WITH WORKMANS COMP POLICY. NO EXCEPTIONS.

General Information

Alcoholic Beverages

Ask Management for Details. Professional Bar Staff Provided by Venue. Dept of ABC requires alcohol permits for all Events providing Alcohol Service to Guests.

Room Rental Includes

Set-up/ Break down of Building Tables and Chairs.
Basic Cleaning including Restrooms, Sweeping and Mopping floors and Waste containers.

Renter/Rental Company is responsible for setup/breakdown of any Rental Items.

Kitchen

Renter/Caterer will be responsible for the full cleaning and disinfection of the kitchen according to the County Health Code Ordinances. Building Director will provide detailed list of required detailed protocols.

Reserving Dates and Deposits

A deposit of one half (1/2) of the Rental is due upon signing of the Rental Agreement. The balance of Rental and Security Deposit is due no later than Thirty (30) days prior to the event date. A One-Thousand-dollar ($1,000.00) Security deposit is required for all events. It may be refunded within twenty-one (21) days after the event is completed. Deductions from the security deposit will be held if property is missing or damaged had occurred, or additional cleaning by building staff is required or Renter does stay within contracted time or Caterer does not complete proper protocol for kitchen.

Excess Time

Renter/ Vendors will be allowed to enter the Venue according to the contracted time of the Rental Contract. For time used more than the contracted time, an additional fee will be made in ½ hour increments of the hourly rate fee. This additional charge will be deducted from Security Deposit. The minimum Rental Time is Four (4) hours. All rates and updates are effective 1/1/2023.

General Liability Insurance Carriers

Eventhelpers.com

Our Agreement requires that both the Lafayette War Veterans Inc and the County Of Contra Costa be named as Additional Insured.

Our renters have used Eventhelpers.com if their homeowner’s insurance doesn’t cover this venue.

eventhelpers.com

FORMS

Important forms for your convenience.

Certificate of Liability & Forms Complete Renter's Packet 2025 Rates

APPROVED CATERERS

These caterers have the required County Health & Safety Certificate; proof of Worker’s Compensation Insurance, and Business License on file.

Use of a caterer not on this list shall be approved by the Building Director and approval shall not be unreasonably held and food service staff required for all Catered Events.

Alameda's Best Catering (510 681-1180)

joenickaloff@gmail.com

Black Tie Affair – (650) 869-4181

ablacktieaffairinc.com

Carrie Dove Catering – (415) 460-9995

carriedovecatering.com

Chef’s Touch Catering – (925) 946-1398

chefstouch.com

Classic Catering – (925) 939-9224

classiccater.com

Culinary Excellence (510) 644-0612

culinaryexcellence.com