FAQ
Here's answers to the most frequent questions. If you can't find what you need here, please give us a call.
1 Is the LVMB available for all rental types?
Yes. Corporate Meetings, Clubs, Birthdays, Anniversaries, Celebration of Lives, Wedding Receptions, Mitzvahs, Crab Feeds and Fundraisers.
2 What are the rates?
Our rates vary depending on the size of the room used, the day of the week and the time of the day. Contact
the Building Director at (925) 283-1153, or Email info@Lafayetteveterans.org
to discuss your event size, day and date, to obtain a rate quotation. There are weekday and weekend rates – the
rooms are rented by the hour (2-hr minimum). The Building Director can email, mail or fax the rates to you,
along with a copy of the Rental Agreement.
#3 Is there a minimum rental?
Yes - four hour minimum.
#4 How many people can the building hold?
The maximum with chairs only is approximately 350 in the Undivided Hall. With round tables, approximately
256. Adding a space for dancing reduces the available seating space.
#5 Is there more than one room?
Yes. When the sound-reducing room divider is in place, the Freedom Room (West Room) seats 128 people
with round tables and the Independence Room (East Room) seats 112 with round tables. More room for people is available in all these rooms if the number of tables and chairs is reduced.
#6 Do you provide tables and chairs?
Yes. We have 32 five-foot diameter round tables that normally seat 8 people. Some Renters have placed 9 at a
table, particularly for receptions. We also have 36 six-foot rectangular tables. All rectangular tables are 6' x 3'.
#7 Do you have a kitchen?
Yes – a full professional kitchen with three regular ovens, a grill top, two convection ovens, several sinks and
counter tops, dish sanitizer, double refrigerator, freezer, microwave oven, 400 lb. capacity ice machine and two
coffee makers. (Note that the Freedom Room (West Room), should be used if the Renter or Caterer is using
the Kitchen, since they are connected.)
#8 Do you provide a list of approved caterers?
Yes, we do provide a list of Caterers that we have their Health and Safety Certificates on file. Should you desire
to use a caterer that is not on that list, then that catering service must provide the following: Caterer must have a
current County Health & Safety Certificate, proof of Workers’ Comp Insurance and a Business License and a
General Liability Insurance Policy. A copy of each must be provided to the Building Director before the event,
either directly or through the Renter or the Caterer.
#9 Do you provide plates, silverware, stemware, linens, condiment containers, pitchers, carafes,
etc.?
No – that is the responsibility of the Renter or Caterer.
#10 Do we have to set up the tables and chairs?
No, our staff sets up, takes down tables/chairs and cleans the Building after each event. The renter or their
Caterer must clean the kitchen as per health codes and leave it the way they found it. A kitchen checklist of “do’s and don’ts”
is provided to the Renter and the Caterer.
Renter/caterer must bus/clean the tables and clear all horizontal surfaces and any spillage at the end of the
event. The Renter/Caterer must also break down cardboard boxes and place them in the green recycle bin.
Renter/Caterer are strongly urged to use the blue recycle wastebaskets for bottles and cans, and any other bin
marked “Recycle”.
#11 Do you have a sound system?
Yes, with a total of 8 overhead speakers, 8 wall jacks and 2 floor jacks.
An iPod® can be plugged into the sound jacks – an adapter cable is normally available for the wall jack. The
sound system itself is in the office and volume is controlled from there. Two podiums with microphones & two
wireless microphones and one Lapel mic are available. Many Renters bring in their own sound systems,
particularly when they have a DJ providing music. There are plenty of power outlets as well.
#12 Do you have a screen?
Yes – there are screens in both the East and West rooms, 10 feet wide by 7 feet, 8 inches long. They raise and
lower electronically and the building staff will do that with a key.
#13 Do you have projectors?
Yes. we do provide an A/V cart with a power strip and extension cords. Many of our Renters bring a laptop
computer and DVD or slide projectors for various presentations.
#14 Do you have easels?
Yes we can provide an easel if needed.
#15 Is there Internet access, phone lines for Credit Card Machine Hookups?
Yes, there is Internet access both plug-in and wireless. And Yes Phone Line is available.
#16 Can we bring in our own beverages?
Yes. See Building Director for details on Alcohol Policies and License requirements. If you do wish to sell
alcoholic beverages to your guests or include the cost in your meal or ticket prices, you must obtain a one day
liquor permit. Neither the County of Contra Costa, nor the Lafayette War Veterans, Inc. will allow the sale of
alcoholic beverages otherwise. The Lafayatte Veterans Memorial Building will provide Bartenders at the
Renter’s expense for all events that serve alcohol. Note: the bar will close 1-hour before end of contract. Please
note that no alcoholic beverage is permitted outside the Building except in posted areas.
#17 Do we need insurance coverage?
Per California State Law there is no smoking (including electronic smoking devices) in either Building or the
patio areas, or within 20 feet of any doorway. Smoking is permitted in the front area of the Building only. A
butt receptacle is placed near the front steps for renter’s convenience.
#18 Do we need insurance coverage?
Yes. Liability Insurance is required per page 3, paragraph 1, of the Rental Agreement. Both the Lafayette
War Veterans, Inc. and the County of Contra Costa need to be named as “Additional Insured”. This is a
County-owned Building. Renters may be required to pay for the cost of security for the duration of the
rental. The Building Director will make recommendations for security. If security is required for your
event, a permit will not be approved until a signed security firm contract is received.
#19 Is there a curfew?
Yes – 10pm Sun-Thurs and 12 midnight Fri – Sat.